Plan an Event

PLANNING AND ORGANIZING TIMELINE 

1. Make a Reservation

Submit your request on our website and our guest services will be in touch with you soon.

 

6 MONTHS

2. Pay Deposit

When your reservation is set you will receive an agreement via e-mail. To confirm your reservation please sign and return it with the deposit payment by the due date. You can cancel your reservation prior to six months of the event with a cancellation fee. If you have changes for your event, please call us and let us know.

1 MONTH

3. Submit Request Form

A month before your reservation, please submit your request form. This form giving in your agreement will allow you to request specific meeting spaces, programming, snacks, etc. If your organization is tax exempt, please submit your certificate at this time.

2 WEEKS BEFORE

4. Submit Final Numbers

In order for us to serve you during your stay, please submit your final guest count, number of meals, and rooming list to our office.

DAY OF

5. Arrive at Rock Springs!

  • Check-In Hours: 4:00 pm or later
  • Check Out: 11:00 a.m.
  • Rooming List submitted prior or upon arrival.

Payment is paid in full upon arrival. Group leaders should arrive prior to the group in order to confirm last minute details, check the rooming list and do a walk-through of their housing and meeting areas.

Group will check out with the guest services team prior to departure. A final invoice with any add-on charges from week/end will be delivered prior to departure.