FAQ regarding wedding and receptions at Rock Springs

 

When can I visit to tour the facility?

We are happy to facilitate tours at your convenience.  We simply ask that these are done by appointment so that we can serve you well.  Tours can be arranged by contacting us during business hours at (785) 257-3221.

May I place a hold on my chosen wedding venue while I make a decision?

Yes, once you have viewed Rock Springs in person, you may place a 10 calendar day hold on any available date and venue without a deposit.  After this period, a contract and deposit are required to hold dates and venues.

Do you offer catering?  Can I bring in an outside catering service?

Rock Springs offers affordable and delicious catering menus, and tastings can be arranged through our Food Service Director.  Outside caterers, while not encouraged, are allowed provided they are licensed and insured for your event.  This includes cake vendors.

My wedding site is outside.  What about bad weather on my special day?

While we wish all weddings could have the perfect weather day, Rock Springs is not liable for any weather related occurrences.  Refunds will not be given for weather related changes.  We may have other groups on grounds during your wedding, and may not be able to provide back-up options on that day if they were not arranged in advance.  If you are concerned about potential weather related issues, it is recommended you book an indoor venue or pavilion along with your primary location, or arrange for a tent rental, to guarantee you will have an alternative available.  Our staff can assist you in exploring options.

Do you require insurance?

Insurance is not required to use Rock Springs.  However, we strongly recommend you look into one-day event coverage for yourself and the venue.  Guests are responsible for any damages caused by their party.  Check with your personal insurance company for information, or speak with our Guest Services Director about options that might be available through vendors that work with Rock Springs.

May I take engagement or wedding photos at Rock Springs even if I’m not getting married there?

Yes, you may still have photographs taken at Rock Springs, but this must be scheduled in advance by submitting a photography registration form.  Small, per client “sitting” fees may apply.

Is alcohol allowed on site at rock springs?

Yes, provided an application for Alcoholic Beverage Consumption is completed and approved in advance of your event.

Are golf carts available for use by myself and/or my guests?

No.  Only our staff is allowed to operate golf carts on site, and this is primarily for the purposes of security patrols and responses to emergencies.  If you have a guest requiring special assistance to move around, please share this need with our Guest Services Director who will work with you to address this issue.